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How do I proceed as a new Faculty Adviser?
First, click on the "Contact Us" button above and let us
know about your contact information. We will reply promptly,
arrange a "Welcome" email and a certificate of recognition.
Next, click on Checklist and Procedures
and review what a typical year is like.
Locate the chapter's copy of bylaws and read through
it. We can provide a copy of what was sent to national for
review and approval.
Finally, contact Central Office to see if the chapter is in
arrears for reports or monies or data. Or, contact us for
more explanation and advice. We're here to help. And, here is still
more information. Go:
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How much time does it take to be a Faculty
Adviser?
Actually, this is a whole other subject!
Basically, the
student-officers are to do most of the work each year. YOU
are
the "adviser." Here is a separate section of ideas and what
has
worked for other faculty advisers. Go: |
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What
Reports have to be filed?
No chapter is required to file 990 reports to IRS.
Because National maintains a Group 501(c)(3) exemption with IRS, each
chapter must file two reports each year with Central Office - an Annual
Report and a Financial Statement. Both are simple to complete
and can be found under the Forms button. If it will be
helpful to you, we can provide copies of the prior-year's reports. |
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How do I
pick up the reins from an absent faculty adviser?
Please contact Central Office as soon as you can.
We will be happy to provide an audit of the chapter's status and review
recent emails and let you know as best we can. Contact the
chapter's officers for what might be in progress that we would not yet
know about. |
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What are pre-signed certificates?
Central Office is prepared to support digital signatures,
either for the Faculty Adviser only, or also to include the chapter
President and Secretary. For more information, Go: |
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How do
I order supplies?
Certain supplies are free to chapters in good standing: complete
Membership Invitation Kits; or, partial Membership Invitation
materials; and, Society posters to display throughout the campus.
Other supplies may be purchased with free UPS-Ground
shipping. Faster shipping is available at the chapter's
expense. See the Chapter Supply Order Form. Although
it is a word processing form, be sure to save it onto your computer
before entering information.
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What are the contents of Membership
Invitation Kits?
A full kit consists of a "Dear Student" letter from the
National President; a copy of the Matter
of Honor brochure from ACHS, the Association of College
Honor Societies, explaining what a national honor society is about; and
a two-sided, 9x4, DMD information card that explains Delta Mu Delta.
Each of these items can be ordered individually if the
chapter wishes to assemble their own invitation packet.
Further, the brochure and info card also will be included in
the new member kit since not all chapters order these items.
Note: A chapter must include other items if the invitation
is to be mailed to eligible students. A letter from the Dean,
Department Chair, and/or the Faculty Adviser adds the personal touch
and should include details of the local requirements, the amount of
payment, and the time and place of the induction ceremony.
Also included should be a copy of the Membership
Data Profile Form for the student to complete and
return with their payment.
All is explained in greater detail in the Chapter Guide.
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How do
I get a Federal EIN?
The Federal Employer Identification Number, FEIN, is requested from IRS
as each chapter is installed. Central Office then reports to
IRS
each year within the Society's Annual Report, which is separate from
our 990
tax filing. All FEIN numbers are on file in Central
Office. Just
send us an email or
call and ask.
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Where
do I find a W9 form?
Depends on who is asking and why. When
your school pays an invoice sent by Central Office (this assumes that
the
school manages the chapter's account), this will serve to let them know
that a 1099 form does not need to be issued to DMD at the end of the
year.
If they wish to receive a W9 from Central Office, here it is. Go:
You must
date it.
If a vendor is requesting it from your chaper because the
chapter is going to place an order with them, then you will have to
download the
form from the IRS web site and complete it with the chapter's FEIN.
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Is DMD
exempt from Sales Tax?
Sales tax is a
separate issue for each state - usually an organization must
apply to their state for a specific exemption. Having a copy
of our
501(c)(3) IRS letter might
help, but there is nothing automatic about it. Although we
are a
not-for-profit corporation, each state applies its own definition as to
how/whether that will apply. If the school is willing to make
the
chapter's purchases, then the school can provide their sales tax
exemption #.
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How do I decide which students
are eligible?
Although you work with the Registrar's office to obtain
lists of
students sorted by GPA, the amount of work can be greatly simplied if
your administrative system supports some form of a query
language. Still, it can be complex. Here is an
example:
Go:
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How can I induct our online
students?
More universities and colleges are acquiring a significant proportion
of online business students and it's important that this contingent be
fairly treated when selecting eligible students to invite to membership.
FIRST, ascertain that these students are in the same
accredited
business program that permitted the installation of your DMD
chapter. If you need help for this step, call Central Office.
SECOND, select the style of an induction ceremony.
Online
inductions depends in part on the capabilities of your system - if ITV,
is the interactiveness to the level of an individual student.
If
simple or sophisticated "chat rooms" just develope a list of eligible
names against which you can compare the responses as they
reply.
The "oath" is an essential part of the ceremony and should not be
replaced with merely mailing the membership kit to the student.
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Why "Adviser" rather than
"Advisor"?
In the early 90's, the Society went through its documents
and
standardized on "adviser" as the preferred usage. That's the
way
it currently appears in all our documents.
If you search on the web with "define: adviser" you will
find
mostly academic usage. The same search for "advisor" will
produce
some financial references in addition to some of the above.
Thus, our
choice to standardize on the first spelling. |
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